14th January 2018
Using Whatsapp as a productivity tool to dictate text very fast and accurately – far better than most human assistants
For some reason most people I speak to aren’t familiar with Whatsapp’s main productivity feature – the ability to take notes better than most human assistants.
In India I had personal assistants in every post I held. They took notes in shorthand but except for one of them, most were not skilled enough to take down speech accurately at good speed.
I now use Whatsapp as a personal assistant – FAR MORE accurate and quick compared to humans.
- Create a group with one more person. I call it “MYSELF”. You can call it anything you like.
- Remove that second person. Now you have a one person group. (I have similar groups for my policy work, e.g. one on BUILDING POLICY).
- Create a shortcut for the home screen, for ease – so that this opens up immediately with one click instead of searching amongst the ton of Whatsapp groups. (How do you do that? I don’t recall but it is pretty easy, just search for the options)
- Now you are ready to dictate into it. There are two microphone icons when you open a Whatsapp group. One is for voice messages. Not that. Use the one on the keyboard. That takes dictation. Dictate text. It will be transcribed as text instantly by Whatsapp. Done.
- After you’re done dictating, send the chat to yourself as an email (that’s a simple option in Whataspp I leave you to work out).
- Now open the text file and copy the data into a Word document.
- Then use the “Insert” ribbon > Tables > Convert text to table >> separate text as : (put that under the “other” box). The text will now be ready to copy (do so unformatted, and delete the rest).
- You now have a first rate draft of anything that you want to write.
- Read Strunk and White (this is absolutely essential to write good English) and polish it up accordingly.